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SETFN FOR ENTERPRISE

More than information.
Connected work.

Files may remain, but the reasons behind them—and the reviews and decisions they led to—can be hard to trace. SetFN connects documents, email, calendars and conversations, keeping the process of finding, reviewing and deciding alongside the work.

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An ordinary day at work

One customer email arrives.
Why does everyone have to scramble?

Customer requests and meeting notes are scattered. Each handoff from sales to planning to development starts with another round of questions.

Sales

“Where’s the customer’s requirements file?”

The original attachment is in one email and the follow-up requests are elsewhere. Before replying to the customer, sales has to track down the latest details.

Planning

“Which requests did we agree to include?”

Customer conversations and meeting notes aren’t linked, so planning has to check with sales again to confirm what’s in scope.

Development

“Which spec are we building from?”

Updated specs and the reasons behind each change are spread across different places. Developers have to ask which version to use before they can start.

WHY

Because the information and its context
are scattered across different places.

  • Files
  • Chat
  • Email
  • Folders
  • NAS
  • PC
  • Web
  • Context
  • Practical know-how
  • Reasons behind decisions
  • Discussion details
  • Reasons for changes
  • Review feedback

What if all this work stayed connected in one place?

WORKSPACE COLLABORATION

Information with its context.
Feedback that leads to action.

Connect files, comments, chat and approvals around the way your company collaborates.

COLLECT

Bring information from inside and outside the company into one project.

Connect internal files, business email, calendars, web pages and material received through Webhooks or APIs as project knowledge, retaining permissions and sources.

InputFiles · Business email · Calendars · Web · Webhooks/APIs→OutcomeProject knowledge
Workspace file view
Actual product screen · Workspace
REAL USE CASES

One workspace.
Different ways to put it to work.

From office documents to factory and construction records, keep review and follow-up connected to where the work happens.

ENTERPRISE KNOWLEDGE FLOW
FilesDocumentsEmailWork conversationsCalendarsMeetings and eventsWebExternal informationAPIExternal services
→
SETFN COREWorkspace + knowledge

Process data while retaining permissions and sources

→
FINDRAG search
AUTOMATEWorkflow
EXTENDPlugins · Webspace
FieldBeforeSetFN Workspace
Sales and customer support

Search email, customer folders and earlier proposals separately to find similar cases and check the terms offered.

Search customer files, proposals, delivered files and interaction records together, then connect the follow-up work.

Field operations and safety

Photos go through messaging, checklists travel separately, and office staff reorganize everything by site and date.

Upload photos and scans to site folders, make their contents searchable with OCR, and connect checks and actions through file comments and mentions.

Corporate services and legal

Find the policy file, check that it is current, then read the relevant clauses before drafting a reply.

Search only the permitted policies and guidance, and show relevant clauses alongside the original document and its location.

Production engineering and equipment

Find inspection reports, raw data and maintenance logs across storage locations, then match dates and equipment and check changes.

Connect originals and reports by line, equipment and period. Keep reviews in comments and version history, and extend recurring intake with sorting and notifications.

Planning and marketing

Open public material, internal documents and old proposals one by one and compare their wording manually.

Search the existing website, company profile, product documents and proposals together, then identify what to retain or revise with sources attached.

Research and quality

Find materials, feedback and approved versions separately, then match dates and people to piece the process back together.

Connect project material, comments, reviews and approvals, with extensions for data entry rules, validation and audit procedures where needed.

Records and administration

Open PDFs and images individually, rename files or re-enter key information into a separate list.

Process scanned PDFs and images with OCR and document conversion, keeping originals with extracted content. Add folder rules and AI summaries where useful.

TWO AI PATHS

Company documents.
Ready for AI.

New documents enter the knowledge index so they can be found right away.
When you also need consistent writing styles and decision patterns, extend with fine-tuning.

When does a model need additional training?
A
When information changes and sources matter

Connect it with RAG.

  • Add new documents without retraining the model
  • Keep each employee’s permissions and search scope
  • See the original source behind an answer
B
When you need consistently structured results

Adapt it with fine-tuning.

  • Learn your company’s writing style and terminology
  • Build dedicated datasets from team and personal files
  • Try the trained model directly in chat
CONNECTED PRODUCT

From the moment information arrives
to the work it makes possible.

Keep the context moving forward, instead of moving between tools.

INPUTWORKOUTPUT
Admin

Manage policies for people, data, AI, security and systems together.

  • Roles and permissions
  • Access logs
  • Model policies
  • Service health
→
Workspace

Files, conversations and review records build up within the same project context.

  • Files and folders
  • Viewers and editors
  • Comments and chat
  • Approvals and versions
→
Data Pipeline

Process collected, unstructured information with repeatable rules.

  • Document conversion
  • OCR / VL
  • Webhook
  • Folder automation
→
Knowledge & Model

Use RAG for current knowledge and fine-tuning for patterns specific to your organization.

  • Chunking and embeddings
  • Contextual search
  • Fine-Tuning Run
  • AI DB
→
Collaboration and extensions

Connect reviews with team conversations, then add plugins for the work that follows.

  • File and folder comments
  • Chat and approvals
  • AI work reports
  • Workflows and calendars
One permission modelUser and team access boundaries carry through search, AI and actions.
ADMIN & GOVERNANCE

People, data and AI policies. One place to manage them.

Use the admin interface to manage users and teams, file processing scope, AI models, access logs and service health.

People

Users · Teams · Roles · File permissions

Data

Included paths · Processing rules · Indexing

AI

Local and external models · Vision-language models · Embeddings

Systems

Security · Access · Disks · Service health

Admin
EXTEND AS NEEDED

Start with the essentials.
Extend to fit your work.

Add business email, calendars, data collection and automation through plugins.
Keep your existing setup and introduce the tools each project needs at your own pace.

SetFN Plugin Space
AUTOMATION

Workflow automation

Connect file intake, conversion, classification and notifications

COMMUNICATION

Business email and calendars

Bring messages and calendar events into the project’s context

DATA

Data collection and validation

Manage structured data entry, reviews and audit records

MODEL

Dedicated AI models

Manage datasets, fine-tuning runs and the resulting models

BUYER CHECKLIST

Beyond the feature list.
What matters when you choose.

Compare users, document volume, storage, AI processing location and operational resources to define the right scope for your organization.

DEPLOYMENT

Self-hosting and data location

Keep sensitive files, indexes and AI processing on your organization’s infrastructure.

What to check
  • Who operates the servers and network
  • Backup and incident recovery procedures
  • What may be sent to external AI services
USERS & COST

User scale and operating costs

Compare deployment, operations, storage and AI compute costs alongside account fees.

What to check
  • Current and expected user numbers
  • SaaS account and storage costs
  • Internal staffing and hardware costs
STORAGE

Document volume and storage

Plan for large PDFs, images, videos and version histories, including how quickly storage needs will grow.

What to check
  • Current file count and total size
  • Monthly growth and retention periods
  • Additional OCR and index storage
AI & OCR

Processing speed and quality

Use representative documents and actual hardware to assess OCR, vision-language processing, summaries and throughput.

What to check
  • Accuracy on representative documents
  • Daily throughput and processing time
  • Where human review is needed
START WITH ONE WORKFLOW

Start connecting
your first workflow.

Review how workspace tools, knowledge search, automation and model training could fit your existing files and actual work.