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Server AI in team chat, mail, folders and documents

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Team chat where a user calls @Gemma4 and asks it to summarize recent team activity, and the model answers after reading the team activity log

Mail assistant

Current mailbox summaries, tasks and deletion review

Summarize unread mail
Review what to delete
List the to-dos in the open message

The AI assistant panel open beside the mail inbox. The model has read the mailbox and answered with a table of senders, subjects and required actions

Folder organization

Asked in an AI chat file: move preview and organization after approval

Destination preview
Original files retained before approval
File moves after approval

AI chat showing a folder cleanup proposal that is waiting for approval

Email drafts

Asked in an AI chat file: recipient, subject and message drafts

Recipient and subject filled in
Editable draft before sending
Sending by the user

A mail draft written by AI chat open in the mail composer

Review before sending

Pre-send review against company rules

Admin-defined review rules
AI comparison before sending
Decision evidence in audit logs

A mail composer where sending was stopped by the company rules, with a red notice asking for changes

Context search

Unified search in context mode: find by meaning across team folders

Pick context search in the search box
Matching passages with a similarity score
Team or personal folder scope

Unified search in context mode for NS-1, listing matching document passages with similarity scores

Windows app

Document editing, work browser and task automation

Ask before launching apps
Folder access scope
Forms are submitted after approval
Commands are off by default

SetFN Browser start screen with an AI switch and provider selector beside the address bar, and Learn task buttons below for saving a list, repeated entry and checking for changes — Business browserBrowser automation and the AI panel

Automation screen in the SetFN Space app with the Automations, Run history, Connections and AI chat menus and a Show in browser button — Recurring tasksTask learning, schedules and run history; while the app is running

AI provider selector in the SetFN Note document agent, listing Codex, Claude, Ollama and Workspace AI — Notes and AICodex, Claude, Ollama or Workspace AI; documents and permissions retained

Admin settings

Admin MCP server settings: tool groups such as file reading, file and document search and file or folder changes that external AI may use, each switched on or off — Tools for external AIWhich internal tools Claude, Codex and other external AI may use over MCP

Models & Runtime page in the admin console showing the Ollama address, installed models and model assignment per task — AI models by taskInstalled Ollama models assigned to search, summaries and image descriptions

Settings for AI review before mail is sent, with the company rule sentences and the review policy — Mail review policyCompany rules, block level and what happens when review is unavailable

Call the AI
from the screens you already know.

Folder permissions still apply, so each person searches and delegates only within what they can already see.

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